4 Accounting Automation Softwares every business must have

by BA team

If your accountant or accounting firm is not going towards automation – your business is wasting a lot of resources.

Accounting automation is a niche full of great tools and apps that are developed to help all businesses by simplifying specific accounting tasks from top to bottom.

At Baltic Assist, we are working towards automating our accounting services. By doing that our clients saved time and costs. Significantly improved accuracy. Minimizing the possibilities of human errors. Securely store the vital files. Gets access to the files and reports in real-time. And many more great features.

Allow us to share 4 unique accounting automation tools that your business must-have.

Pleo – a smart way to simplify expense management

This tool can simply be labelled as a smart credit card with ERP system integration.

However, beneath the somewhat shallow label, it’s actually a lifesaver which can cut down on resource-spending, resource-wasting while simultaneously. Improving money management. Giving your employees more autonomy. And speeding up various negotiations or similar financial processes in the midst.

Life without Pleo

Let’s imagine what a nightmare regular expense tracking is for the accountant.

A fictional situation: You send your sales department (6 people in this example) for a business trip to Berlin (Yes, COVID-19, we know, but let’s anticipate things move back to normal). They will spend 2 days in the city. They will have 2 meetings with the client and have a half of day free which management allows to be allocated for a museum trip. Everyone returns happy, full of new emotions and maybe even a with a deal in the bag.

Do you know who isn’t happy in this situation, though?

That’s right – the accountant.

And you know why?

Because he or she just got work for days. Tracking hundreds of expenses made during the trip and manually inputting every receipt’s info, assigning the expenditures to an employee, a department or a team is so time-consuming. That it’s not even worth it.

There is also a problem with some expenses not having substantial proof. Fraud and other nuisances could negatively impact your books.

It’s something to watch out for…

Life with Pleo

If you have Pleo, the accountant is happy.

Why?

Firstly, because the system automatically logs and archives any transaction made with the Pleo card. As their website claims, companies can ‘Say goodbye to expense reports’.

In reality, it does just that – weighs down the burden of drafting expense reports manually.

By simplifying expense management and making expense tracking super-simple, Pleo definitely deserves to be on this list.

To be more specific – Pleo reduces the amount of work your accountant has to do by a whole lot.

When the employee uses the Pleo company card to pay for something, they are immediately notified to take a snapshot of the receipt, confirm their expenditures and assign a category to this particular expenditure. Then it is added to the ERP system in real-time.

So, to sum up – with Pleo accountants can monitor live expenses or view detailed charts about spending in various departments, filter expenses through projects, etc.

Pleo eliminates the need for the employees to keep their receipts while leaving spending control at the hands of the management.

Other upsides include a user-friendly app and Google SSO as well as fraud detection. This is why it’s a must-have.

Accounting automation with November First

November First claims to be a simpler and cheaper way of making international payments.

Actually, it has a whole another level to the modest description.

Indeed, it works as a user-friendly, super-responsive and straightforward way to control payments as well as company expenditures.

November First seeks to simplify and move ahead from the current bank-focused payment and bookkeeping model, which is super-time consuming.

Life without November First

In general, the process for logging, registering an invoice, approving the details, getting the statement, adjusting, subtracting additional fees and finalising takes no less than 1 business day.

If your company doesn’t have November First, business trips that your employees go to, abroad can become a bookkeeper’s nightmare.

B2B transactions and other expenses are very difficult to log as of now. With a paper trail a mile long already, businesses should look at solutions that simplify, speed up and reduce workload for vital employees.

Life with November First

The app offers transparency and high-quality, real-time FX currency conversion rates, approved by one of the largest banks in Northern Europe (SEB).

With a vocal point on international payments, November first offers better margins & lower fees when receiving or paying abroad.

It’s an advanced payment management system that can be easily integrated with an ERP.

Furthermore, it’s simple to use.

All thanks to a user-friendly app which offers unparalleled simplicity when trying to initiate, approve and track payments made in the form of business expenses.

If your company wants to escape the monotony of logging in to the bank, importing and saving data as well as save obscene fees for international transactions, November First is the obvious step in the right direction. This tool is a simple, clear and cheap way to manage payments.

Accounting automation  with Roger.ai

With the newest addition of automated reimbursements, Roger.ai is arguably the most versatile and diverse tool for managing the finances of a department, branch or even an entire company.

Just as the previous automation tools, Roger.ai is heavily focused on reducing the strenuous and mundane load of accounting. Their philosophy is simple but golden – ‘Why do manual work when automation can do it for you?’.

As of now, Roger.ai claims to be the fastest-growing automation tool for accounting firms and businesses of all kinds. Its main objectives are to simplify bookkeeping, save time and resources of in-house bookkeepers, better manage virtual accounting as well as create fluid, easy-to-manage workflows.

Life without Roger.ai

First off, casual accounting work without Roger.ai can be disorganised, inefficient and all-over the place.

Let’s give an example.

Every time an expense is logged, the accountant has to transfer that expense into the right spot on the books. Besides, they have to gather proof (receipts, invoices, logs, etc.) and add them to the corresponding physical (if necessary) and digital archives.

Logging on to the bank, confirming the statement, saving files, renaming files, organising them – it all takes enormous amounts of time.

And if you look at larger organisations with hundreds of transactions daily, you could start to grasp the scale of the issue at hand. It requires immense and very high-competence human resources to keep this going. It’s just not worth it for your business.

Automated bookkeeping can eliminate these obstacles and barriers with ease. That is what Roger.ai can and will do for your business!

Life with Roger.ai

If you have Roger.ai, you can connect and integrate it with heaps of apps, tools, platforms, etc. For example, the soon-to-come Google Drive or Dropbox integration means hours upon hours of less work for the accountant. Saving bills from the app and instantly adding them to a desired cloud storage service is bliss—no other words to describe it.

Roger.ai can also link with:

  • Zapier
  • Slack
  • Bill.com (coming soon)
  • Sage Intact
  • Billy
  • Uniconta
  • FreshBooks
  • Many others

Arguably the most overlooked feature that alone is enough to prove why you need Roger.ai or other automated accounting tools is automated bill payment.

Think about it – you set the rule once, and you don’t have to worry about recurring costs ever again. You will have happier customers and exceptionally more satisfied suppliers as a result.

You can integrate Roger.ai with November First to further simplify payment to international vendors and service providers.

Which is why the two are not just a should-have; they’re also a great combo duo.

Accounting automation with E-conomic

The automation tool/platform/system by the name of e-conomic seeks to ‘address all bookkeeping needs’ with one intuitive program for accounting.

The main objective of this app is to allow complete, unhindered and uninterrupted monitoring of the finances of any company.

This, according to common sense and e-conomic is the bedrock which helps to make any business more profitable or efficient.

Truth be told, digital accounting is currently in a very stagnant state. With progress and new technologies making our home lives more manageable, the banking/financial sector sees a considerable technology gap.

Even though you have tons of tools for automated accounting available continent-wide or even worldwide, there are still a lot of businesses who shy away from these solutions without a logical explanation.

These businesses are reliant on banks and old-school methods which work, but cost a lot more and take a lot more time than automation.

It’s just not effective anymore.

Let us show why your business should have E-conomic!

Life without e-conomic

Working together with an accountant is really stressful. We mean that every action and expense planning have to be coordinated. Exchange of information and data has to be so swift and quick that it’s challenging to execute in both small and large business environments which are very dynamic.

Exchange of documents between departments, obtainment of documents from subsidiaries or daughter companies are always a challenge. Besides that, accountants have to juggle responsibilities of maintaining and allocating cash flow, paying invoices, managing payroll and logging purchases.

Without a centralised system that allows for synchronisation with other tools, it’s just very wasteful from the perspective of time management.

That’s not good for business.

Life with E-conomic

Track stats, make adjustments and manage every single one of your bookkeeping needs with E-conomic. The perfect definition for it would be one-size-fits-all or one-stop-shop. By being very simple from the UX and overview perspective, e-conomic can deceive you of being just an average accounting tool.

It isn’t.

In reality, e-conomic gives a lot more clarity and streamlines the workflow for accountants.

Digitally, that is.

Even much so that accountants can do a lot of the work remotely. It means that they can spend other time doing more tasks.

However, the most impressive feature would have to be integrated with other programmes and platforms which synchronises invoice, payment, payroll and even inventory management data with e-conomic.

So it’s more than just an automated accounting tool.

Conclusion

So, Pleo, November First, Roger.ai and e-conomic are the 4 tools for top-notch accounting automation. We and thousands of businesses can vouch for their efficiency first-hand. All of them can make your business operations much more manageable (especially in the accounting sector) and streamline so many processes.

That we say, they can be considered must-have.

Baltic Assist is experts with the know-how to make the most from this software and these systems.

If you have any questions or wish to get professional consulting services regarding the implementation of these accounting automation softwares, drop us a line.

We would be glad to help out with accounting automation any day of the week.